Medical Records Indexer 

Job Summary

Under close supervision, the Medical Record Indexer is responsible for identifying, organizing, and indexing pertinent electronic records (e.g. military records, diagnostic test results, physician’s notes, etc.) by medical specialty and/or contentions using required technology. This position reviews high volumes of confidential electronic files for the presence of required documents and escalates incomplete/incorrect records in accordance with policies and procedures.






Essential Duties & Responsibilities

  • Read, examine, analyze, and identify all electronic civilian, industrial, and military documentation relative to occupational, medical, and/or psychological conditions listed by claimants; utilize PDF software to sort and tab records in the appropriate order for the physicians to review for exams
  • Assess listed medical or psychological conditions, including all related conditions or triggers, and electronically index each according to their medical specialty as appropriate
  • Be accountable for the quality, timeliness, and thorough review of electronic files; consistently meet the productivity and quality expectations for the position
  • Prioritize workloads to ensure expedited cases are processed within defined timelines
  • Responsible for retrieving, organizing, and saving electronic updates and directives related to workflow processes; identify, resolve, or escalate workflow issues to appropriate team members for prompt and effective resolution
  • Perform other duties and responsibilities as assigned


  • Working knowledge and understanding of medical terminology, medical conditions, and body systems
  • Familiarity with medical documents, such as, but not limited to diagnostic forms, treatment records, progress notes, and medical evaluations
  • Knowledge and understanding of EMR and HIPAA
  • Ability to focus on complex medical files
  • Ability to be self-disciplined to work independently, as well as, in a team environment
  • Ability to be self-motivated to achieve productivity and quality objectives
  • Ability to maintain medical records confidentiality at all times through proper use of computer passwords, maintenance of secured files, and adherence to HIPAA policies
  • Ability to adjust to constantly changing environment
  • Strong computer skills (Microsoft Office) and specific familiarity with the Windows XP operating system, Internet Explorer Browser, and PDF document creation software
  • Knowledge and familiarity with military terminology and documents are a plus

Education and/or Experience: (includes certificate & licenses)

  • High School diploma, or equivalent (GED)
  • 0 to 1 year of relevant experience, preferably in healthcare records environment
  • Medical Records, Medical Terminology, Medical Assistant Diploma or related certification is a plus
  • Computer knowledge/Technical savviness is required
  • Must be able to successfully pass National Agency Check with Inquiries (NACI) background investigation

Company Culture

We strive to sustain a corporate culture based on integrity – one that’s focused on treating customers ethically and making their priorities our priorities. We pride ourselves in finding and hiring people with the highest intellectual capital and providing them with challenging opportunities and encouraging their innovation and initiative.

Monterey Consultants, Inc. is an EEO/AA/Disability/Vets Employer

Job Type: Full-time

Salary: $20 per hour


  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Disability insurance
  • Employee assistance program
  • Health insurance
  • Life insurance
  • Paid time off
  • Tuition reimbursement
  • Vision insurance


Work Location: Hybrid remote in Dayton, OH 45429

About Monterey

Monterey is a Veterans Affairs (VA) Verified Service-Disabled, Veteran-Owned Small Business (SDVOSB) and a Small Disadvantaged Business (SDB). We graduated from the SBA 8(a) Program and have a variety of contracts available for use.

Monterey brings significant experience performing comprehensive management consulting in support of highly visible Government programs. Monterey currently has several contracts with the Department of Veterans Affairs, the United States Air Force, and the United States Department of Agriculture. We provide acquisition and contract administration support, Lean Six Sigma, market research, strategic sourcing, category management, specialized data analysis, program management, financial/budgetary analysis support, operations/management support, and technical assistance.

EOE Statement

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.



Get In Touch

5335 Far Hills Ave. Dayton, Ohio 45429 +1 937 436 4536